7 Tips to Run an Effective Video Call When Working Remotely

Video calls have become an indispensable part of your daily routine if you're working remotely. For some remote staff, they are so frequent that adjusting to this new norm can be a bit challenging. Whether you're a beginner or a seasoned remote employee, here are seven essential tips to ensure your video calls are smooth, engaging, and effective.

1. Check Your Connection

Before you dive into a video call, make sure your internet connection is reliable. Nothing disrupts a meeting more than a choppy connection or dropped calls. Test your setup in advance and have a backup plan, such as switching to a wired connection or using a mobile hotspot. Additionally, remind others in your household to limit their internet usage during your important calls to avoid bandwidth issues.

2. Pay Attention to Presentation

Yes, you're working from the comfort of your home, but showing up in professional attire can make a big difference. Not only does it create a positive impression, but it also helps set a professional tone for the meeting. Don’t forget to tidy up your background — cluttered spaces like hanging clothes or toys can be distracting. Experiment with different camera angles to find the most flattering and professional setup.

3. Act Like You’re in a Meeting

It’s easy to forget that people can see you during a video call. Maintain good eye contact, show active listening through nodding and smiling, and avoid multitasking. These non-verbal cues are crucial in a video setting to show that you’re engaged and present.

4. Experiment with Lighting

Good lighting can significantly improve the quality of your video. Ensure your face is well-lit by using natural light from a window or setting up additional lamps. Avoid having strong light sources directly behind you, as they can cause backlighting and make you appear as a silhouette. Play around with different lighting setups until you find one that works best.

5. Be Punctual and Organized

Treat your video calls with the same respect as in-person meetings. Punctuality is key. Make a clear agenda in advance, share it with participants, and stick to it. This helps keep the meeting focused and ensures it concludes on time, allowing everyone to return to their other responsibilities.

6. Use the Mute Function Strategically

Background noise can be very disruptive. Especially in larger meetings, keep yourself muted when you're not speaking. This minimizes distractions from unexpected noises like traffic, pets, or household sounds. Remember to unmute yourself when it's your turn to speak!

7. Have a Backup Plan

Technical glitches are inevitable. Always have a contingency plan. This might be scheduling a backup time for the meeting or switching to audio-only if video causes issues. Recording the meeting is another useful strategy, ensuring everyone can catch up if they experience connectivity problems.

The silver lining… as technology advances, video calls are becoming more intuitive and efficient. With these tips, you can master the art of remote meetings, making them more productive and less stressful for everyone involved.

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